Description

Schedule: M-F, 7a-3 pm

Job Summary

Receives and inspects incoming materials, supplies, and equipment. Enters all data into the Lawson computer system, researching the appropriate purchase orders, items and quantities. Corrected attaches asset tags to all capital assets, IT and CE equipment Organizes and prioritizes packages for delivery or for storage in Materiel Distribution facility. Receives credit-return materials from various departments and verifies identifying information and quantity of materials; placing materials in inventory or contacts company for return. Works under the supervision of the Materiel Distribution Supervisor and under the direction of the Supply Chain Distribution Manager.

Minimum Job Requirements

• High School education.
• Minimum of 2 years or more experience in warehouse receiving.
• Previous experience with two and four wheel dollies, hand trucks, electric pallet jacks, forklifts, ladders, and hand tools.
• Valid Florida driver's license.

Qualifications

Essential Duties and Responsibilities

• Assists Materiel Distribution Inventory Clerk in providing daily report to Materiel Distribution Supervisor or Manager of items that shelves are at zero on hand or low stock in an effort to be pro-active and immediately address stock outs and prevent complaints. Receives credit-return materials from various departments and verifies identifying information and quantity of materials; placing materials in inventory or contacts company for return. Maintains current knowledge of stock items and there locations. Assists in rotating and putting away stock in designated area. Serves as back-up for Materiel Distribution Inventory Clerk during absence.
• Calls vendors upon receipt of orders with discrepancies, (packing slip does not match items in package or short ships and over shipments) in order to maintain accurate receiving in Lawson system. Scans in Ascent System packing slip/receipts accurately, daily for system A/P match. Makes sure all packing slips are filed on a daily basis according to date received in Lawson system. Purges packing list by the 3rd week of the month to have file available for new month receipts. Bundles and prepares month end receipts for offsite record storage.
• Encourages and promotes teamwork, customer service and safety services, handling all equipment. Contributes to team effort by accomplishing related results as needed. Communicates consistently with Materiel Distribution Supervisor or Manager to keep informed of daily operational issues, concerns, activities, customer issues, and requests.
• Follows department policy and corrected attaches asset tags to all capital assets, IT and CE equipment to be tagged uniformly. Maintains asset tag log appropriately. Prioritizes deliveries and keeps the supply delivery function operating smoothly oversees that the MD Distribution Clerks make deliveries accurately and in a timely manner. Ensures that all in-coming, priority and refrigerated packages are handled and delivered as priorities. Oversees MD Distribution Clerk handle palm pilots and delivery documents accurately, obtain legible signatures of all deliveries and files documents by day close.
• Maintains a clean, safe, and well-organized work environment. Make sure that pallets are stack neatly and safely. Controls traffic in warehouse area, preventing unauthorized personnel from entering secure area. Coordinates cleaning effort to ensure all staff participates and warehouse is left neat, well organized and secure daily. Demonstrates special awareness of potential safety hazards inherent in parking and moving carts through hospital hallways. Operates all departmental transportation equipment (forklifts, pallet jacks, delivery vehicles) carefully and safely. Consistently uses proper body mechanics and appropriate personal protective equipment.
• Receives items by unloading vehicles; accepting deliveries; opening cartons. Verifies items (material, supplies and equipment) received by inspecting condition of items; comparing count/measure of items to purchase order and packing list; noting discrepancies. Searches MMIS system to identify appropriate purchase orders to match all packing slips and enters all receiving data accurately into system. If item(s) not on any purchase order, scans and logs in package into Smart Track system and determines whom it belongs to and prepare for delivery.
• Receives JIT items by staging and accepting deliveries; opening cartons, verifies supply items received comparing count/measure of items to purchase order and packing list; noting discrepancies. Contacts JIT vendor with any discrepancies on delivery. Sorts JIT delivery with priority to perpetual inventory locations and assembling delivery carts with pallets. Sorts Par Level locations and non JIT deliveries for distribution to departments. In afternoon takes par levels counts in departments with palm pilot handheld and sends data for ordering supply items needed for next day.
• Solves problems and meets objectives before being asked or required to do so. Accepts change and learns new assignments quickly. Performs well under stress and in emergency situations. Responds to concerns from co-workers in a positive, friendly manner. Communicates problems and opportunities for improvement to supervisor or others as appropriate. Provides input and suggestions in a professional manner.
• Uses excellent customer service skills, establishes and maintains effective working relationships with other employees, and all members of the general public. Answers Materiel Distribution telephones and assists customers with questions and requests in a courteous, appropriate, and timely manner in accordance with departmental policies. Remains knowledgeable of inventory items in order to accurately respond to customer questions.
• Utilizes various computer software programs effectively: Smart Track, PDT Handheld, data entry and producing reports. Can troubleshoot computer or printers as necessary. Attends in-services and department meetings as required. Assists in any additional projects as needed.

Knowledge/Skills/Abilities

• Ability to follow simple instructions to accomplish repetitive tasks.
• Ability to use computer to enter and access data appropriately and be able to accurately relay information as requested.
• Basic knowledge in use of computers and printers, and/or ability to learn appropriate software applications.
• Can function independently with little supervision.
• Knowledge in inventory control, distribution, and stocking.
• Numerical and Clerical skills adequate to accurately handle departmental requisitions, purchase orders, and packing lists.
• Read, write, and communicate in English and ability to communicate promptly, clearly and courteously with all hospital staff and customers. Displays pleasant and courteous manners at all time providing exceptional customer service.

(EOE DFW)

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