Clinical Research Coordinator III or IV - Allergy (Rothenberg Lab)
Cincinnati Children's Hospital Medical Center
Location: Cincinnati, Ohio
Academic / Research
Internal Number: 115360
SUBFUNCTION DEFINITION: The healthcare science that determines the safety and effectiveness (efficacy) of medications, devices, diagnostic products and treatment regimens intended for human use. These may be used for prevention, treatment, diagnosis or for relieving symptoms of a disease. To ensure quality, human subject safety and data integrity of clinical trials conducted within the assigned department.
CLINICAL RESEARCH COORDINATOR III REPRESENTATIVE RESPONSIBILITIES
???Study Conduct/ Clinical Research Practice Maintain awareness of status of all active studies. Arrange for facilities and supplies. Ensure participant and study compliance, i.e. collection of study specimens, and study visits. Work with study team as needed to define specimen collection, processing and storage procedures. Train others as needed to collect and label samples as instructed and deliver or process samples in accordance with the protocol, manual of operations, standard operating procedures (SOP) or other work instruction set. Ensure specimens are properly logged, handled and stored.
Maintain all records and files required by regulatory agencies and sponsors. Serve as a resource for other clinical research professionals in all aspects of conducting a clinical trial. Collaborate with investigator(s) and coworkers to ensure proper progress and completion of clinical studies. Train new staff in preparation and conduct of clinical trials.
???Regulatory Compliance and Documentation Prepare, submit & maintain all regulatory submissions (proposed new studies, annual review, amendments, & adverse events) accurately & within a timely manner to all collaborative parties. Periodically self-audit records to ensure audit-readiness.
Prepare, plan, & participate in all monitor visits, audits, & quality reviews (internal & external) in a professional manner. Oversee the review, correspondence & approval of human research protocols with all regulatory authorities, including study closeout. Determine which research protocols or issues have additional requirements, e.g. the need for review by additional divisions, regulatory agencies, or consultants, & coordinate the process to meet these requirements.
Apply legal, regulatory & policy parameters to promote ethical practices in research involving human participants & to ensure compliance to those regulations. Document the conduct of each protocol's regulatory activities in appropriate systems. Maintain up-to-date & accurate written & electronic records & files to support clinical research activities.
Continuously update knowledge of regulatory requirements. May act on behalf of the PI in communicating with sponsor, other divisions or institutions to coordinate studies & follow through on issues.
???Recruitment/Enrollment/Retention Determine best method/s to identify potential participants for research protocol (advertisements, chart reviews, monitoring of clinic schedule, etc.) and prepare accordingly. Create and maintain a detailed tracking system for participants considered for enrollment.
Track progress at regular intervals and report out to PI and or management. Identify potentially eligible participants. Conduct pre-consent screening to determine eligibility. Review consent form with participant and provide time for participant to consider study participation. Execute the informed consent process according to GCP and CCHMC procedures and other applicable rules, regulations and policies.
Communicate with participants' clinical team regarding study participation. Document in applicable systems (tracking, electronic health, etc.) participants approached, screened and enrolled in the study. Communicate challenges with recruitment and retention to the study leadership. Make recommendations to improve recruitment and retention to the study leadership.
Engage study staff to assist in identifying and enrolling participants. Proactively identify and monitor barriers to recruitment and problem solve or innovate to overcome them.
???Communication Compose, document, organize, and maintain all correspondence. Oversee and follow through on questions and issues that arise during study conduct. Serve as CCHMC liaison to internal departments, clinical teams, regulatory agencies, physician's offices, city clinics, government agencies, academic centers, and other organizations.
Communicate study related issues to investigators, sponsors, coordinating centers, study coordinators, clinical and research teams, managers and other institutions. Develop a rapport with study participants.
???Data Management Create CRFs in consultation with other team members, as needed, using existing study data information to promote efficient data collection and data entry. Complete Case Report Forms (CRFs) and source documentation in compliance with all applicable guidelines for human research.
Review CRFs to ensure completeness, accuracy, and compliance with Good Clinical Practice. Review documentation from sources to ensure accuracy.
Enter data into various auditable databases or electronic data-capture systems and/or oversee data entry and validation to ensure accuracy, completeness of data collection process.
Perform data cleaning procedures and quality checks to ensure accuracy of data. Support the data-management process for clinical research projects, including addressing data queries from data managers, project statistician, and sponsors. Review reports, tables, and listings. Assist in data analysis and maintain record keeping and data storage for clinical research studies.
Maintain master database files for clinical research protocols. Prepare reports from validation studies of clinical research projects.
CLINICAL RESEARCH COORDINATOR IV REPRESENTATIVE RESPONSIBILITIES
???Advancement Reviewer Serve as a regularly participating reviewer in the advancement process as established by the advancement ladder materials.
???Study Conduct/ Clinical Research Practice Serve as a resource for others for all aspects of conducting a clinical trial for complex and multi-center trials. Develop & implement associated projects related to studies under the guidance of the principal investigator.
Collaborate effectively with others to ensure proper progress & completion of studies. Assist other members by educating, providing resources, & consulting on difficult protocols or projects. Indirectly (or directly) supervise other CRCs.
Train new staff in preparation & conduct of clinical trials. Provide oversight and guidance as needed to research staff. Collaborate on multiple projects or studies, and support other staff or the work flow involved in research work.
Provide oversight and guidance to research staff for all aspects of conducting a clinical trial for complex and multi-center trials. Collect and process specimens to meet study requirements.
Work with other divisions as needed to ensure proper handling, processing, storage and tracking of specimens per study requirements.
???Regulatory Compliance and Documentation Coordinate complex regulatory activities & periodic internal self-audit of records. May lead staff in regulatory activities. Provide oversight for the preparation, review, submission and maintenance of regulatory activities/submissions, ensure accuracy and timeliness to all collaborative parties. Provide oversight and guidance for project procurements.
Coordinate and participate in monitor visits, audits, and quality reviews (internal and external) in a professional manner. Organize the review, correspondence and approval of human research protocols with all regulatory authorities, including study closeout.
Determine which research protocols or issues have additional requirements, i.e. review by additional CCHMC Divisions, regulatory agencies, or consultants, and coordinate the process to meet these requirements. Act as a resource for regulatory affairs.
Apply federal regulations; state and local law; and CCHMC and division policies and standard operating procedures (SOPs) to promote ethical practices in research involving human participants and to ensure compliance to those regulations.
Ensure the documentation of regulatory activities in appropriate systems. Coordinate and maintain up-to-date and accurate written and electronic records and files.
???Recruitment/Enrollment/Retention Prepare study staff for recruitment/enrollment for medium to large/complex complexity projects. Oversee study staff performance. Proactively take initiative to ensure recruitment stays on track with the project time-lines.
Implement successful plan to identify potential participants. Engage study staff to assist in identifying and enrolling participants. Proactively identify and monitor barriers to recruitment and problem-solve or innovate to overcome them.
Determine best method/s to identify potential participants for research protocol (advertisements, chart reviews, monitoring of clinic schedule, etc.) and prepare accordingly.
Create and maintain a detailed tracking system for participants considered for enrollment. Track progress at regular intervals and report out to PI and or management.
???Data Management Oversee data entry and validation to ensure accuracy, quality and compliance of data collection process.
Create case report forms (CRFs) in consultation with other team members, as needed, using existing study data information to promote efficient data collection and data entry.
Create Data Dictionary, as per protocol and in conjunction with principal investigator and statistician.
Support the data-management process for clinical research projects, including addressing data queries from data managers, project statistician, and sponsors. Maintain and audit data, providing status and activity reports as required. Organize data to analyze, identify, and report trends. Review reports, tables, and listings.
Assist in data analysis and maintain record keeping and data storage for clinical research studies. Maintain master database files for clinical research protocols. Prepare reports from validation studies of clinical research projects. Evaluate and resolve issues regarding contents of reports. Ensure quality of data submitted from study sites and assure timely submission of data.
Oversee the processing of laboratory and other external data.
Required for Clinical Research Coordinator III
???Bachelor's degree in a related field and 1 year of directly related experience OR Master's degree in a related field
Required for Clinical Research Coordinator IV
???Bachelor's degree in related field and 3 years of experience in related job discipline OR Master's degree and 2 years experience
??? Cert Clinical Research Coord within 18 months of external hire
At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better, and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.