The Contract Specialist I is responsible for developing, negotiating, and maintaining system-wide contracts for supplies, commodities and/or related services for assigned areas. Responsibilities also include
Monitoring expiration dates and working with the appropriate team or staff to ensure extension or new agreement are in place prior to expiration of agreement.
Developing and maintaining relationships with both the suppliers and with internal Fairview customers, i.e. department managers
Completion of cost comparisons, and providing summary analysis for standardization/conversion opportunities and annual budgeting process.
Providing savings analysis methodology for purposes of financial impact tracking.
The Contract Specialist I is knowledgeable regarding the supplies and/or services utilized in assigned areas; provides reliable information regarding supply or service capabilities outlined in contracts; and assists in product sourcing and has an expert-level knowledge of the trends, capabilities and opportunities associated with the supplies or services on contract.
1. Develop, negotiate, and maintain system-wide contracts within areas of responsibility
Annual contract portfolio is between $40 and $60 Million
Understands users requirements
Facilitates legal review as appropriate
Develops strategy and coaches negotiation team prior to negotiation
2. Manage supplier relationships to ensure performance to commitments and Fairview standards
Establish parameters with department heads for managing contract terms, timelines, deliverables
Facilitate routine contract review with vendor and end-user department accountable for contract
Evaluates vendor performance
Establishes and monitors price activation timeline with vendor/distributor
3. Contracting/analytical lead for system-wide Supply Chain project team(s) to promote standardization and cost reduction in areas of responsibility to achieve cost savings goals
Analyzes opportunities for standardization, cost savings
Develops cross-reference processes and tools with multiple vendors
Analyzes cross-references, summarizes opportunities and presents options and recommendations to senior management, department heads, etc.
Prepares project final financial analysis to prepare for conversion
Develops methodology, calculates and documents projected savings by project by site for Savings and Tracking tool.
Provides assistance/clarification on validation of savings
4. Leads or participates on multidisciplinary Process Improvement teams as Contracting expert to streamline processes related to Supply Chain contracting.
5. Maintain accurate contract information in People Soft and Premiers Supply Chain Advisor.
6. Updates Purchasing Controller Coordinator on Contract price changes, additions as needed.
Bachelors degree in business or related field.
Four or more years of relevant work experience in materials or a purchasing function in area of specialty. Candidate must have comprehensive knowledge of products used in area of specialty.
Valid drivers license
Continuing education credits in the materials management industry or healthcare.
NAPM or AHA certificates in contracting and contract management
Ten or more years progressive experience with Vendor & product knowledge in Nursing Services, OR, Pharmacy, or Labs/Radiology,
Together with the University of Minnesota and University of Minnesota Physicians we have created M Health Fairview. M Health Fairview is the newly expanded collaboration among the University of Minnesota, University of Minnesota Physicians, and Fairview Health Services. The healthcare system combines the best of academic and community medicine — expanding access to world-class, breakthrough care through our 10 hospitals and 60 clinics.Fairview Health Services (fairview.org) is an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services. Fairview is one of the most comprehensive and geographically accessible systems in the state, with 10 hospitals—including an academic medical center and long-term care hospital—serving the greater Twin Cities metro area.Its broad continuum also includes 60 primary care clinics, specialty clinics, senior living communities, retail and specialty pharmacies, pharmacy benefit management services, rehabilitation centers, counseling and home health care services, medical transportation, an integrated provider network and health insurer PreferredOne. In partnership with the University of Minnesota, ...Fairview’s 32,000 employees and 2,400 affiliated providers embrace innovation to drive a healthier future through healing, discovery and education.