The Department of Oral & Maxillofacial Surgery seeks a Senior Administrative Assistant to provide administrative support including, but not limited to, scheduling, patient paperwork, answering phones, ordering supplies, booking travel, processing reimbursements, inputting Faculty Time Away and Provider Time Away, planning department events, and special projects as assigned. This job code is for those who need Electronic Medical Records access as part of their role. Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.
* KEY RESPONSIBILITIES:
Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance.
Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.
Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.
Team Interaction: Provides informal guidance and support to less experienced team members.
High School Diploma (or equivalent experience) and 4 year experience required.
* Day Shift /Non-Exempt Position
The Department of Oral & Maxillofacial Surgery was founded on the core missions of a) applying the most current resources, knowledge, and techniques in the management of diseases, defects and deformities of the oral and maxillofacial region, b) providing a rich environment for educating and training future oral and maxillofacial surgeons and c) a commitment to clinical research and life-long learning in the oral in maxillofacial surgery. For over 50 years, the Department has remained steadfastly loyal to the founding mission by providing comprehensive clinical services to a broad spectrum of both adult and children patients with routine and complex clinical challenges.
The Department of Oral and Maxillofacial Surgery includes the Division of Oral and Maxillofacial surgery and the Division of Dentistry. The mission of the Division of Dentistry is to provide comprehensive routine dental and oral health services to the Vanderbilt and Middle Tennessee community. The Division of Dentistry also provides vitally important medically necessary dental care for patients undergoing cancer therapy, heart valve replacement, organ transplantation and many other medical interventions. The Division of Dentistry is committed to providing compassionate and personalized routine as well as specialized dental care to a broad spectrum of patient clinical challenges.
Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training * Truven Health Analytics: among the top 100 hospitals in the US * Becker's Hospital Review: one of the "100 Greatest Hospitals in America" * The Leapfrog Group: grade "A" in Hospital Safety Score * National Institutes of Health: among the top 10 grant awardees for medical research in the US * American Association for the Advancement of Science: 12 faculty members elected fellows in 2014 * Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee * Nashville Business Journal: Middle Tennessee's healthiest employer * American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.