As one of the nation’s leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children – even those who may never enter our doors – through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own.
Nemours is seeking an Executive Assistant (Supporting Leadership and Satellite Administration), FULL-TIME, to join our Nemours Children's Hospital team in Orlando, Florida.
Located in Orlando, Fla., Nemours Children’s Hospital is the newest addition to the Nemours integrated healthcare system. Our 100-bed pediatric hospital also features the area’s only 24-hour Emergency Department designed just for kids as well as outpatient pediatric clinics including several specialties previously unavailable in the region. A hospital designed by families for families, Nemours Children’s Hospital blends the healing power of nature with the latest in healthcare innovation to deliver world-class care to the children of Central Florida and beyond. In keeping with our goal of bringing Nemours care into the communities we serve, we also provide specialty outpatient care in several clinics located throughout the region.
Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes, but is not limited to: building the template in the EPIC system and submitting to the enterprise templating team; complete and submit call schedules for all providers within division; coordinate template changes through the enterprise templating team; submit clinic cancellations, both planned and unplanned; coordinate surgical schedules with outlook schedules. Manage administrative leader’s schedules with consideration to priorities and time efficiency. Handle incoming calls with courtesy, providing assistance and information as needed; page physicians as appropriate for the Physician to Physician line. Coordinate business travel - including airline reservations, hotels, auto rental and conference registrations for physicians, clinic staff for the divisions supported and administrative leaders. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the divisions assigned. Coordinate meetings with internal and external representatives, prepare agenda and handouts, schedule room and equipment, and arrange for meals. Maintain/approve payroll time for individuals reporting to the Director and/or manager of divisions supported. Maintain Physician payroll as well as assist with Timekeeper for those providing clinical research. Maintain academic activity database. Manage requests related to licensure, including payment; credentialing to external entities; specialty societies. Manage expense reports and other administrative payment requests. Must be able to work independently and think creatively. Must have the ability to work well with others. Good communications skills and regular attendance are required.
High School Diploma required. Associate's Degree preferred.
Minimum of one (1) to three (3) years' experience as an Executive Assistant required.
Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook.
Strong organizational skills required.
Must be able to work independently and think creatively.
Must have the ability to work well with others.
Good communications skills and regular attendance are required.â‹
***Please be advised if you apply to this position, you will be asked to take an assessment as part of the application process. This could add an additional 20 to 45 minutes, based upon the assessment that corresponds with this position. Please allow yourself enough time to complete the test, as you will not be able to save your application and come back to complete it at a later time. Do not use your mobile phone to apply to this position; our assessment is not compatible with mobile devices at this time ***
Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique “Bridge to a Healthy Future” pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.
Nemours is committed to improving the health of children. As a non-profit children’s health organization, we consider the health of every child to be a sacred trust. Through family-centered care in our children’s hospitals and clinics in Delaware, New Jersey, Pennsylvania and Florida, as well as world-changing research, education and advocacy, Nemours fulfills the promise of a healthier tomorrow for all children — even those who may never enter our doors. Nemours began more than 70 years ago with the vision of Alfred I. duPont to improve the lives of children and to do whatever it takes to prevent and treat even the most disabling childhood conditions. Today, through our children’s hospitals and health system, we directly care for 250,000 children annually in Delaware Valley and Florida, including families who travel from across the country and world to see our specialists — treating every child as we would our own. We also reach beyond the walls of our hospitals and clinics to be a voice for children on a national and international level, and to lead the way in prevention, intervention, education, and research. Nemours is growing to better serve the children and families in our ca...re. We have 1.1 million square feet of space currently devoted to providing children’s healthcare or under construction, all designed with significant input and advice from our patients and families.